productivity

In this Wired article, Adam Savage provides a pragmatic description of how he breaks down complex projects using lists.

In my mind, a list is how I describe and understand the mass of a project, its overall size and the weight that it displaces in the world, but the checkbox can also describe the project’s momentum. And momentum is key to finishing anything.

Momentum isn’t just physical, though. It’s mental, and for me it’s also emotional. I gain so much energy from staring at a bunch of colored-in checkboxes on the left side of a list, that I’ve been known to add things I’ve already done to a list, just to have more checkboxes that are dark than are empty. That sense of forward progress keeps me enthusiastically plugging away at rudimentary, monotonous tasks as well as huge projects that seem like they might never end.

I love the physics metaphor here. There’s lots of other insights to be gained by thinking about how work follows physical principles. For instance, projects also have inertia, friction, and surface area:

1. Inertia. The longer a project sits waiting for you—weighing on your mind—the harder it is to get it moving.
2. Friction. Inertia is driven by initial friction. In parallel, of course, kinetic friction can make it hard to stop working on something. This is why multitasking doesn’t make sense with most projects.
3. Surface area: It can be hard to attack a single, huge project idea, just like how a large ice cube melts slower than many little ones. List making is a key way of breaking up the surface of a project into smaller pieces, making it easier to handle. Increasing surface area also facilitates collaboration: it’s easier to hand off smaller pieces to others, and to put them back together again.

To return to momentum, though, Adam makes an excellent point: breaking down the work helps keep momentum going even when you put the work down.

That may be the greatest attribute of checkboxes and list making, in fact, because there are going to be easy projects and hard projects. With every project, there are going to be easy days and hard days. Every day, there are going to be problems that seem to solve themselves and problems that kick your ass down the stairs and take your lunch money. Progressing as a maker means always pushing yourself through those momentum-killers. A well-made list can be the wedge you need to get the ball rolling, and checkboxes are the footholds that give you the traction you need to keep pushing that ball, and to build momentum toward the finish.

Another point in the article that’s worth emphasizing:

[I]n a project with any amount of complexity, the early stages won’t look at all like the later stages, and [the manager] wanted to take the pressure off any members of the group who may have thought that quality was the goal in the early stages.

I’ve heard this discussed in the context of critique, or “10% feedback”. When sharing work with others, it’s important to disclose the stage the work is at. Typos should be caught at a project that’s basically ready to publish. They shouldn’t even be discussed when a work is being conceptualized. The focus on early stages should be the concepts themselves, and how they fit within the broader context.

Last thing. This is excellent:

There is a famous Haitian proverb about overcoming obstacles: Beyond mountains, more mountains.

🏔

The ever-refreshing Paul Jarvis shares some uncommon thoughts on productivity in Jocelyn K. Glei’s Hurry Slowly podcast.

In particular, Paul and Jocelyn discuss the importance of resilience. Citing research and his own experience, Paul points out that resilience is a more important factor in success than many others.

Obviously, though, enabling resilience is not as easy as simply pointing out how important it is. As they discuss, resilience isn’t something innate—which means that it can only be developed through experience. And this is where things get tricky: who gets to have resilience-building experiences?

In my research on innovation skills, I discovered that resilience was one of three key domains that wasn’t an important outcome for our public education systems. This means that resilience training isn’t necessarily a public good. Only if you’re lucky (or privileged) will you have the chance to build up your resilience muscle.